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Different user roles in the registries

e-REC Reporter

The e-REC Reporter role allows access to e-REC, can create/modify its own reporting setup, see the selected conditions by other reporters in the same centre, create and submit monthly returns and see and download the reports submitted by the centre.

Core Registry Clinical Contributor

The Core Registry Clinical Contributor has access to the Core Registry, overview of the patients added by the centre, possibility to add patients including common data elements, condition-specific outcomes and patient-reported outcome measures (PROMs). Sending invitations to patients who would like access to the platform. Editing the data of own patients but also of patients added by other contributors from the same centre.

Core Registry Centre Lead

Each centre must have a Centre Lead (CL). Please find the Centre Lead’s responsibilities, qualifications and role below:

  • The CL must be a permanent member of the clinical staff
  • The CL is responsible for local data governance and institutional ethics approvals
  • The CL should oversee the reporting of cases in the registry by the local staff
  • CL will approve new user requests from the centre
  • Cases added by the centre can only be deleted by the CL (e.g. a duplicate record, the record of a patient who requests deletion of its data)
  • The CL can edit outcomes created by other clinicians and their centre
  • The CL and clinician responsible will be contacted when a study involving data added by the centre is planned
  • The CL and clinician responsible will be contacted when a publication involving data added by the centre is planned

Responsible Clinician

The Responsible Clinician is the clinician who has the overall clinical responsibility for managing the day-to-day care of the case and who is usually responsible for initiating the recruitment process for that case. In addition to the Centre Lead, this Clinician will be contacted when a case under their care is identified at that centre for a study.

Changing user roles

Do you already have an e-REC account, but also want to use the Core Registry? You can easily access the Core Registry by changing your user role by logging into the e-REC. Click on your name (right top corner), Application access and tick the box for Core Registry Clinical Contributor and save your change.

If you want to know more about our registries, please have a look at our Q&A section or contact us at registries@lumc.nl.